Timezone Meeting Planner

How to Plan Global Meetings

When working with distributed teams, finding a time where everyone is awake and at their desk can be challenging. This timezone meeting planner helps you visualize standard business hours (e.g., 9 AM to 5 PM) across 2 to 5 global cities. Green blocks indicate overlapping business hours.

Handling Daylight Saving Time (DST)

By selecting a specific meeting date, the planner uses accurate time offsets powered by your browser's Intl.DateTimeFormat API. This means it automatically accounts for different regions starting and ending DST on different days.

Tips for Managing Multiple Timezones

• Rotate Meeting Times: If there are no perfectly overlapping hours, don't always penalize the same team members. Rotate who takes an early or late call.
• Use UTC for Clarity: Always propose times clearly in a widely understood timezone or use UTC to avoid scheduling mishaps.
• Consider Asynchronous Work: If you are planning a meeting across more than 3 distinct timezones, standard business hours rarely overlap. Consider recording a video or using written communication instead.